{ "name": "Inbox To-Do and Industry Digest", "nodes": [ { "parameters": { "pollTimes": { "item": [ { "mode": "everyX", "value": 5, "unit": "minutes" } ] }, "output": "raw", "filters": {}, "options": {} }, "name": "New Email", "type": "n8n-nodes-base.microsoftOutlookTrigger", "typeVersion": 1, "position": [ 0, 300 ], "id": "5e845eee-e049-4001-b8b9-b04219e73631" }, { "parameters": { "operation": "removeItemsRepeatedAcrossExecutions", "dedupeValue": "={{ $json.id }}", "options": {} }, "name": "Skip Emails Seen Before", "type": "n8n-nodes-base.removeDuplicates", "typeVersion": 2, "position": [ 220, 300 ], "id": "8a8523ce-665a-443e-b845-59dd7dfbc110" }, { "parameters": { "assignments": { "assignments": [ { "id": "f414f5af-5b04-4a0c-9ec2-155916e55f67", "name": "aboutMe", "value": "PASTE one line: who you are and what your business does.", "type": "string" }, { "id": "9e731867-444f-4bbc-ba4e-addd37d644b3", "name": "myJob", "value": "PASTE one or two lines on what your job is, so the AI can tell your work from everyone else's. Example: requests from customers, partners and my own team; anything with a deadline, an order, a price, a contract or a meeting I need to set.", "type": "string" }, { "id": "575a8834-32ff-41b2-b218-2936c89d321c", "name": "industryTopics", "value": "PASTE the industry news you want kept. Example: deals and mergers among the companies I sell to; programs and offers those companies run for their customers; what end customers are asking for; how the big players are responding; news in my own product category.", "type": "string" }, { "id": "6eea4d9c-84bf-4ec6-aacc-c268083b699a", "name": "themes", "value": "deal or merger, customer program, demand trend, market move, category news, other", "type": "string" }, { "id": "7a5933aa-e204-4256-b91a-000bbea3113d", "name": "myAddress", "value": "you@example.com", "type": "string" }, { "id": "fa43224a-344f-486b-a6b5-d5efc4d0cf6d", "name": "neverSendToAI", "value": "", "type": "string" } ] }, "options": {} }, "name": "Config", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 440, 300 ], "id": "fd477f01-9334-4358-917b-ecef551455dd", "executeOnce": true }, { "parameters": { "jsCode": "// The privacy rule lives here, before any AI step.\n// The AI sees sender, subject and the first 6,000 characters of the body as plain text.\n// Senders on the neverSendToAI list are skipped outright: no AI, no row.\n// Attachments are never opened or downloaded.\nconst cfg = $('Config').first().json;\nconst me = String(cfg.myAddress).trim().toLowerCase();\nconst blocked = String(cfg.neverSendToAI).split(',').map(s => s.trim().toLowerCase()).filter(Boolean);\nconst toText = html => String(html ?? '')\n .replace(/<(style|script)[\\s\\S]*?<\\/\\1>/gi, ' ')\n .replace(/|<\\/p>|<\\/div>|<\\/li>|<\\/tr>/gi, '\\n')\n .replace(/<[^>]+>/g, ' ')\n .replace(/ /g, ' ').replace(/&/g, '&').replace(/</g, '<').replace(/>/g, '>').replace(/'|’/g, \"'\").replace(/"/g, '\"')\n .replace(/[ \\t]+/g, ' ').replace(/\\n\\s*\\n+/g, '\\n\\n').trim();\nreturn $('Skip Emails Seen Before').all().map(({ json: m }) => {\n const address = String(m.from?.emailAddress?.address ?? '').toLowerCase();\n const name = m.from?.emailAddress?.name ?? address;\n const from = name && name !== address ? `${name} <${address}>` : address;\n const subject = m.subject ?? '';\n const body = toText(m.body?.content ?? m.bodyPreview).slice(0, 6000);\n return { json: {\n messageId: m.id, from, fromName: name, address, subject,\n received: String(m.receivedDateTime ?? '').slice(0, 10), link: m.webLink ?? '',\n skip: m.isDraft === true || (me && address === me) || blocked.some(b => address === b || address.endsWith('@' + b.replace(/^@/, ''))),\n aiInput: `From: ${from}\\nReceived: ${String(m.receivedDateTime ?? '').slice(0, 10)}\\nSubject: ${subject}\\n\\n${body}`\n } };\n}).filter(i => !i.json.skip);" }, "name": "What the AI May See", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 660, 300 ], "id": "b29fc6d1-8c6c-4fda-8cce-9eb5caa55fae" }, { "parameters": { "promptType": "define", "text": "={{ $json.aiInput }}", "options": { "systemMessage": "=You sort email for {{ $('Config').first().json.aboutMe }}\nToday is {{ $now.toISODate() }}.\n\nWhat counts as MY JOB:\n{{ $('Config').first().json.myJob }}\n\nThe industry news worth keeping:\n{{ $('Config').first().json.industryTopics }}\n\nPut every email in exactly one class:\nMY JOB = someone needs something from me, or there is a task, deadline, decision or follow-up that is mine.\nINDUSTRY REPORT = news or analysis about the industry topics above, even if nothing is needed from me today.\nOTHER = everything else: promotions, receipts, automated notices, internal chatter with nothing for me to do.\nIf an email is both, choose MY JOB.\n\nReturn ONLY a JSON object, no prose, no code fences:\n{\"category\": \"MY JOB\" | \"INDUSTRY REPORT\" | \"OTHER\",\n \"task\": \"MY JOB only: the task in under 15 words, starting with a verb. Otherwise empty.\",\n \"due\": \"MY JOB only: YYYY-MM-DD if the email states or clearly implies a date, worked out from the Received date. Otherwise empty. Never guess.\",\n \"company\": \"INDUSTRY REPORT only: the main retailer or company named. Otherwise empty.\",\n \"tags\": [\"INDUSTRY REPORT only: one to three of these, most important first: {{ $('Config').first().json.themes }}\"],\n \"summary\": \"INDUSTRY REPORT only: two sentences. What happened, then why it matters to me. Otherwise empty.\"}" } }, "name": "Sort the Email", "type": "@n8n/n8n-nodes-langchain.agent", "typeVersion": 2.2, "position": [ 880, 300 ], "id": "1ad2f696-aa65-4f18-b7e9-83fe933f4c5b" }, { "parameters": { "model": { "__rl": true, "mode": "list", "value": "claude-sonnet-4-5-20250929", "cachedResultName": "Claude Sonnet 4.5" }, "options": {} }, "name": "Claude", "type": "@n8n/n8n-nodes-langchain.lmChatAnthropic", "typeVersion": 1.3, "position": [ 880, 520 ], "id": "698fcaf2-d811-48d4-af6d-5c4158c68c82" }, { "parameters": { "jsCode": "// Reads Claude's answer. If it can't be read, the email becomes a to-do so nothing is lost.\nreturn $input.all().map((item, i) => {\n const mail = $('What the AI May See').all()[i].json;\n const raw = String(item.json.output ?? item.json.text ?? '').replace(/```(json)?/g, '');\n let sort = { category: 'MY JOB', task: 'Check this email by hand (the sort could not be read)', due: '', company: '', tags: [], summary: '' };\n try { sort = { ...sort, ...JSON.parse(raw.slice(raw.indexOf('{'), raw.lastIndexOf('}') + 1)) }; } catch (e) {}\n const category = String(sort.category).toUpperCase().trim();\n return { json: { ...mail, ...sort, category, tags: Array.isArray(sort.tags) ? sort.tags : [] } };\n});" }, "name": "Decide", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1100, 300 ], "id": "0f9e202b-c16b-4991-b741-3cfac8df7c0a" }, { "parameters": { "jsCode": "// Column names must match row 1 of the To-Do sheet exactly.\nreturn $input.all().map(i => i.json).filter(m => m.category === 'MY JOB').map(m => ({ json: {\n Added: $now.toISODate(), Task: m.task || m.subject, From: m.from, Subject: m.subject,\n Due: m.due || '', Link: m.link, Status: 'Open'\n} }));" }, "name": "To-Do Rows", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1320, 200 ], "id": "67a3bbd3-14c4-4609-9b51-5244d6929887" }, { "parameters": { "jsCode": "// Column names must match row 1 of the Industry Log sheet exactly.\nreturn $input.all().map(i => i.json).filter(m => m.category === 'INDUSTRY REPORT').map(m => ({ json: {\n Date: m.received || $now.toISODate(), Source: m.fromName, Company: m.company || '',\n Tags: m.tags.join(', '), Summary: m.summary, Subject: m.subject, Link: m.link\n} }));" }, "name": "Industry Report Rows", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1320, 420 ], "id": "0044f696-b6c0-4d35-a4dc-8dddff4fbeda" }, { "parameters": { "resource": "worksheet", "operation": "append", "workbook": { "__rl": true, "value": "", "mode": "list" }, "worksheet": { "__rl": true, "value": "", "mode": "list" }, "dataMode": "autoMap", "options": {} }, "name": "Add to To-Do Sheet", "type": "n8n-nodes-base.microsoftExcel", "typeVersion": 2.2, "position": [ 1540, 200 ], "id": "2cc9acaf-97f9-49aa-9432-a98d0ef9da87" }, { "parameters": { "resource": "worksheet", "operation": "append", "workbook": { "__rl": true, "value": "", "mode": "list" }, "worksheet": { "__rl": true, "value": "", "mode": "list" }, "dataMode": "autoMap", "options": {} }, "name": "Add to Industry Log", "type": "n8n-nodes-base.microsoftExcel", "typeVersion": 2.2, "position": [ 1540, 420 ], "id": "ab470970-d153-4479-8569-23d1bbb87904" }, { "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 7 * * 5" } ] } }, "name": "Friday 7am", "type": "n8n-nodes-base.scheduleTrigger", "typeVersion": 1.2, "position": [ 0, 800 ], "id": "f47c5bf9-3f4c-4f91-a2a5-e8bba9939dbd" }, { "parameters": { "assignments": { "assignments": [ { "id": "b8af6d72-dde7-45b7-83e5-8dd10dc4c0e5", "name": "myName", "value": "Your name", "type": "string" }, { "id": "cb5f5076-36b0-4f82-8d84-d5b315abf6eb", "name": "aboutMe", "value": "PASTE one line: who you are and what your business does.", "type": "string" }, { "id": "d6b5b529-0f58-4b05-b862-ccf3bd1415e0", "name": "sendTo", "value": "you@example.com", "type": "string" }, { "id": "f75facb4-df17-4992-84a2-3988e02f8277", "name": "daysBack", "value": 7, "type": "number" } ] }, "options": {} }, "name": "Digest Config", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 220, 800 ], "id": "151cb740-53c1-4d67-a50d-2f96895dba13", "executeOnce": true }, { "parameters": { "resource": "worksheet", "operation": "readRows", "workbook": { "__rl": true, "value": "", "mode": "list" }, "worksheet": { "__rl": true, "value": "", "mode": "list" }, "options": {} }, "name": "Read Industry Log", "type": "n8n-nodes-base.microsoftExcel", "typeVersion": 2.2, "position": [ 440, 800 ], "id": "48e36fe5-8065-4ae9-b294-5a9ae15239b2", "executeOnce": true, "alwaysOutputData": true }, { "parameters": { "resource": "worksheet", "operation": "readRows", "workbook": { "__rl": true, "value": "", "mode": "list" }, "worksheet": { "__rl": true, "value": "", "mode": "list" }, "options": {} }, "name": "Read To-Do List", "type": "n8n-nodes-base.microsoftExcel", "typeVersion": 2.2, "position": [ 660, 800 ], "id": "c5db566a-4c68-4fac-929f-a5e0405ba186", "executeOnce": true, "alwaysOutputData": true }, { "parameters": { "jsCode": "// Plain code, no AI: this week's reports grouped by their first tag, plus every to-do not marked Done.\nconst cfg = $('Digest Config').first().json;\n// Excel can hand dates back as serial numbers (46300) or as text (2026-10-02). Read both.\nconst toDate = v => {\n if (v === '' || v == null) return null;\n const n = Number(v);\n if (!isNaN(n) && n > 20000 && n < 80000) return DateTime.fromMillis(Math.round((n - 25569) * 86400000), { zone: 'utc' });\n const d = DateTime.fromISO(String(v));\n return d.isValid ? d : null;\n};\nconst since = $now.minus({ days: Number(cfg.daysBack) || 7 }).startOf('day');\nconst reports = $('Read Industry Log').all().map(i => i.json)\n .filter(r => r.Summary && (toDate(r.Date) ?? since) >= since)\n .map(r => ({ ...r, Date: toDate(r.Date)?.toISODate() ?? String(r.Date ?? ''), theme: String(r.Tags ?? '').split(',')[0].trim() || 'other' }));\nconst byTheme = {};\nfor (const r of reports) (byTheme[r.theme] ??= []).push(r);\nconst todos = $('Read To-Do List').all().map(i => i.json)\n .filter(t => t.Task && String(t.Status ?? '').trim().toLowerCase() !== 'done')\n .map(t => ({ ...t, Due: toDate(t.Due)?.toISODate() ?? '', Added: toDate(t.Added)?.toISODate() ?? '' }))\n .sort((a, b) => (a.Due || '9999').localeCompare(b.Due || '9999'));\nconst listText = Object.entries(byTheme).map(([theme, rows]) =>\n `THEME: ${theme}\\n` + rows.map(r => `- ${r.Date} | ${r.Company || r.Source} | ${r.Summary}`).join('\\n')).join('\\n\\n');\nreturn [{ json: { reports, byTheme, todos, listText: listText || '(no industry reports this week)' } }];" }, "name": "Gather the Week", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 880, 800 ], "id": "012286a5-b09c-4168-ba09-c0cdd15f2012" }, { "parameters": { "promptType": "define", "text": "=You write the Friday industry briefing for {{ $('Digest Config').first().json.aboutMe }}\n\nBelow are this week's industry reports, already grouped by theme. For each theme, write one or two sentences on what the reports add up to: the pattern, not a repeat of each item. Then name up to three things worth acting on or watching next week, each one sentence.\nUse only what is in the reports. Never invent a company, number or date.\n\nReturn ONLY a JSON object, no prose, no code fences:\n{\"themes\": {\"\": \"one or two sentences\"}, \"act\": [\"one sentence\", \"one sentence\"]}\nIf there are no reports, return {\"themes\": {}, \"act\": []}.\n\nThis week's reports:\n{{ $json.listText }}", "options": {} }, "name": "Write the Digest", "type": "@n8n/n8n-nodes-langchain.agent", "typeVersion": 2.2, "position": [ 1100, 800 ], "id": "eede2d10-4703-48f7-a53c-4c4e5d6d264c" }, { "parameters": { "model": { "__rl": true, "mode": "list", "value": "claude-sonnet-4-5-20250929", "cachedResultName": "Claude Sonnet 4.5" }, "options": {} }, "name": "Claude ", "type": "@n8n/n8n-nodes-langchain.lmChatAnthropic", "typeVersion": 1.3, "position": [ 1100, 1020 ], "id": "00d87465-8ac6-4138-a246-fc18184c8c71" }, { "parameters": { "jsCode": "// The email is built here in code, so a model hiccup can never break the layout.\nconst week = $('Gather the Week').first().json;\nconst cfg = $('Digest Config').first().json;\nconst raw = String($json.output ?? $json.text ?? '').replace(/```(json)?/g, '');\nlet ai = { themes: {}, act: [] };\ntry { ai = { ...ai, ...JSON.parse(raw.slice(raw.indexOf('{'), raw.lastIndexOf('}') + 1)) }; } catch (e) {}\nconst esc = s => String(s ?? '').replace(/&/g, '&').replace(/ url ? `${esc(text)}` : esc(text);\nconst h2 = t => `

${t}

`;\nconst themes = Object.entries(week.byTheme).map(([theme, rows]) => `\n

${esc(theme)} (${rows.length})

\n ${ai.themes?.[theme] ? `

${esc(ai.themes[theme])}

` : ''}\n `).join('');\nconst act = (ai.act ?? []).length ? `
    ${ai.act.map(a => `
  1. ${esc(a)}
    2. `).join('')}
` : '';\nconst todos = week.todos.length\n ? `${week.todos.map(t => `\n \n `).join('')}
${esc(t.Due || 'no date')}${link(t.Link, t.Task)}
${esc(t.From)}
`\n : '

Nothing open. Clear week.

';\nreturn [{ json: {\n subject: `Friday digest: ${week.reports.length} industry reports, ${week.todos.length} open to-dos`,\n html: `
\n

${esc(cfg.myName)}, here is your week. Mark a to-do Done in the sheet and it drops off next Friday.

\n ${h2('Open to-dos')}${todos}\n ${h2('The industry this week')}${themes || '

No industry reports were saved this week.

'}\n ${act ? h2('Worth acting on') + act : ''}\n
`\n} }];" }, "name": "Build the Friday Email", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1320, 800 ], "id": "f5556735-df95-4dcd-b761-b8ab547f02fa" }, { "parameters": { "resource": "message", "operation": "send", "toRecipients": "={{ $('Digest Config').first().json.sendTo }}", "subject": "={{ $json.subject }}", "bodyContent": "={{ $json.html }}", "additionalFields": { "bodyContentType": "html" } }, "name": "Email Me the Digest", "type": "n8n-nodes-base.microsoftOutlook", "typeVersion": 2, "position": [ 1540, 800 ], "id": "dcf9e53e-04d7-4d8d-a997-c2da474883b1" }, { "parameters": { "content": "## Inbox to-do list + industry digest (Outlook)\n**Top row, every 5 minutes:** reads each new email in Outlook and sorts it into **MY JOB**, **INDUSTRY REPORT** or **OTHER**. MY JOB becomes a row on your **To-Do** sheet (task, from, due date if the email gives one, link). INDUSTRY REPORT becomes a row on your **Industry Log** (date, source, company, tags, two-sentence summary, link). OTHER is left alone.\n\n**Bottom row, Fridays at 7am:** reads the week's Industry Log, groups it by theme, and emails you one digest with your open to-dos on top.\n\nIt never moves, labels, deletes or answers your mail, and never opens attachments. The only email it sends goes to you.\n\n**Set up (20 min):** one Excel workbook in OneDrive, two sheets, headers in row 1:\n- **To-Do:** Added, Task, From, Subject, Due, Link, Status\n- **Industry Log:** Date, Source, Company, Tags, Summary, Subject, Link\nConnect Outlook (2 nodes), Excel (4 nodes) and Claude (2 nodes). Fill in **Config** and **Digest Config**.\n\n**Your part:** mark a to-do **Done** in the sheet when it's done.", "height": 560, "width": 460, "color": 5 }, "name": "Read Me First", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ -60, -320 ], "id": "1295d1d4-a17e-4535-b171-6ee5e9742420" } ], "connections": { "New Email": { "main": [ [ { "node": "Skip Emails Seen Before", "type": "main", "index": 0 } ] ] }, "Skip Emails Seen Before": { "main": [ [ { "node": "Config", "type": "main", "index": 0 } ] ] }, "Config": { "main": [ [ { "node": "What the AI May See", "type": "main", "index": 0 } ] ] }, "What the AI May See": { "main": [ [ { "node": "Sort the Email", "type": "main", "index": 0 } ] ] }, "Sort the Email": { "main": [ [ { "node": "Decide", "type": "main", "index": 0 } ] ] }, "To-Do Rows": { "main": [ [ { "node": "Add to To-Do Sheet", "type": "main", "index": 0 } ] ] }, "Industry Report Rows": { "main": [ [ { "node": "Add to Industry Log", "type": "main", "index": 0 } ] ] }, "Friday 7am": { "main": [ [ { "node": "Digest Config", "type": "main", "index": 0 } ] ] }, "Digest Config": { "main": [ [ { "node": "Read Industry Log", "type": "main", "index": 0 } ] ] }, "Read Industry Log": { "main": [ [ { "node": "Read To-Do List", "type": "main", "index": 0 } ] ] }, "Read To-Do List": { "main": [ [ { "node": "Gather the Week", "type": "main", "index": 0 } ] ] }, "Gather the Week": { "main": [ [ { "node": "Write the Digest", "type": "main", "index": 0 } ] ] }, "Write the Digest": { "main": [ [ { "node": "Build the Friday Email", "type": "main", "index": 0 } ] ] }, "Build the Friday Email": { "main": [ [ { "node": "Email Me the Digest", "type": "main", "index": 0 } ] ] }, "Decide": { "main": [ [ { "node": "To-Do Rows", "type": "main", "index": 0 }, { "node": "Industry Report Rows", "type": "main", "index": 0 } ] ] }, "Claude": { "ai_languageModel": [ [ { "node": "Sort the Email", "type": "ai_languageModel", "index": 0 } ] ] }, "Claude ": { "ai_languageModel": [ [ { "node": "Write the Digest", "type": "ai_languageModel", "index": 0 } ] ] } }, "settings": { "executionOrder": "v1" }, "pinData": { "New Email": [ { "json": { "id": "s1", "subject": "Need your updated price list by Thursday (sample)", "from": { "emailAddress": { "name": "Sam Lee", "address": "sam.lee@example.com" } }, "receivedDateTime": "2026-10-01T14:05:00Z", "webLink": "https://outlook.office.com/mail/sample-1", "body": { "contentType": "html", "content": "

Hi,

We are finalizing next quarter's plan. Can you send your updated price list and minimum order quantities by Thursday, October 8?

Thanks, Sam

" } } }, { "json": { "id": "s2", "subject": "Industry weekly: two distributors agree to merge (sample)", "from": { "emailAddress": { "name": "Industry Weekly", "address": "news@example.com" } }, "receivedDateTime": "2026-10-01T11:00:00Z", "webLink": "https://outlook.office.com/mail/sample-2", "body": { "contentType": "html", "content": "

Industry Weekly

Two regional distributors (sample names) announced a merger that will combine their warehouses and customer lists. The combined company plans a loyalty program with volume discounts for its smaller customers. A sample survey also found buyers are asking for faster delivery over lower prices.

" } } }, { "json": { "id": "s3", "subject": "Your October office supplies order has shipped (sample)", "from": { "emailAddress": { "name": "Supply Store", "address": "orders@example.com" } }, "receivedDateTime": "2026-10-01T09:30:00Z", "webLink": "https://outlook.office.com/mail/sample-3", "body": { "contentType": "html", "content": "

Your order #12345 has shipped and will arrive Monday.

" } } } ] } }